Browse Policies How To Reserve Study Rooms NO. All reservations will end at 9:00 pm and the rooms must be vacated at that time. Each standard meeting room is equipped with standard A/V-please refer to the Reservations Office for specifics. Ceiling data projector and screens (Audio/Visual) withHDMI hookup are available inthe Glenn W. Maloney Student Assembly Room (G1.310), G1.104, G1.106, 3.406 and 4.212. These programs and events are defined as activities occurring within the spring semester and summer sessions as designated by the academic calendar and fall between the months of January - July. Use of the SSB public address system shall be restricted to UTPD and UT Fire officials and shall be used only in emergencies, such as a fire, tornado, etc. The most likely reason is that the room is not available. Walk up groups take precedence over individuals. If you are 15 minutes late, you forfeit your reservation. These rooms are only available to UT graduate students. Please note that all SSB meeting rooms are self-serve. Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. Requests are processed within 1-2 business days. STAY INFORMED Engineering Education and Research Center (EER) 2501 Speedway, Austin, TX 78712 Upcoming Events Paid Brain Computer Interface study The rooms are normally unlocked upon arrival. ASE Undergraduate Conference Room (ASE 1.112C), Capacity 12This room is available to ASE/EM undergraduate students only.Reserve online without prior department approval. If a resolution cannot be reached, locate a nearby available room and use it. Graduate students, undergraduate students, and student organizations may request use of these spaces and may use them only with a confirmed reservation. Our new reservation software is now live! Standard meeting room requests are for one time meetings in the WCP in our many meeting rooms on the first, second or third floor. Group Study Rooms and Presentation Practice Rooms are available for reservation only when hosting theLibraries. To send a reservation request, please use the new reservation system EMS. Group Study Room Instructions. The Texas Union offers traditional elegance, while the Willliam C. Powers, Jr. Student Activity Center offers modern grace; both are wonderful examples of how beauty and functionality come together in great architecture - something we are generally privileged to be surrounded by on this campus. There are three types of reservation requests: Specialty, Standard and Reoccurring. The "expected number of attendees" for a reservationmust fill the requested room by at least 50% of the total capacity. Are there any parameters on reserving the Black Box Theater? University affiliated departments and organizations may reserve space in any building, utilizing the University Unions OnlineReservationSystem. Information about non-CS rooms in POB (formerly known as ACES) is available at the ACES facilities website. Reservations will include a 15 minute set up and clean up. This room in the NI Student Project Center has 6 seats and is available to the CSE community, with priority given to Longhorn Maker Studio groups. We are unable to accommodate more people than the stated capacities on our website due to fire code regulations. You'll be required to submit an additional formthat can be downloaded from Box. There are two catering options. Office hours, exam reviews, study groups, and organizational meetings can be scheduled in GPCs. Does the William C. Powers, Jr. Student Activity Center provide linens or decorations? These spaces have special policies and are of higher demand. Office of Research Support and Compliance (RSC). Full summary of cosponsorship can be found at the Institutional Rules on Student Services and Activities. Are there any restrictions on the dance rehearsal space? FALL SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of May at 10 AM. Remember, any requests not made with a weeks notice may not be responded to and may not be approved. indoor space or Filming on the University of Texas at Austin campus is regulated and, https://finearts.utexas.edu/cofa-resources#it, Catalogs, Course Inventory, and Credentials (Official Publications), Request to sponsor off-campus individuals or groups, Room Viewers Canvas site (info & resources), RG Room Scheduling System training presentation, Request to sponsor off-campus individuals or groups (RG 750), http://www.utexas.edu/university-communications/resources/filming-at-ut, https://www.mccombs.utexas.edu/about/tech/media-services/mccombs-comple, https://liberalarts.utexas.edu/laits/services/classroom-support/index.p, https://cns.utexas.edu/information-technology/classroom-technology, https://pharmacy.utexas.edu/directory/learning-resource-center. Events must be chaperoned. Our new reservation software is now live! 2609 University Avenue (UA9) Amplified Sound Area, Battle Oaks Amplified Sound Area (Barbara Jordan Statue), Benches, Seating Ledges, Trees, Light Posts, Wheelchair Ramp, Caven Lacrosse and Sports Center at Clark Field (CLK), Chemical and Petroleum Engineering Building (CPE) Lawn, Benches, Tables With Seating, Bike Racks, Some Shade, Connally Center for Justice (CCJ) East Lawn, Creekside Residence Hall (CRH) Lawn Amplified Sound Area. Event holders must: Request space as early as possible. Instrument Reservation Information TMI offers the use of its over 100 instruments and pieces of equipment to both internal UT users, and corporate and external users. UT Library Reservations - University of Texas at Austin UT Libraries | Group Study Room Reservations Use this site to book a group study room and/or view your reservation. Only the area within the stone circle is reservable. POB 6.442 Web Conference Room Faculty Lounge (POB 6.102) College of Education Student organizations should see the Building Management office or information desk for assistance. Classes, faculty, and staff will have priority in these rooms. Should your event need signs for the event, our office has up to ten easels that can be placed around the building for your use. Please log in with your UT EID email address (example: uteid@austin.utexas.edu). Decorations are fine but with certain parameters. College of Natural Sciences This room off the Commons has 20 seats and is available to the UT community, with priority given to library programming, official student organizations, and UT faculty and staff. Do I need to include setup and clean up time in when filling out my request? For assistance with locked meeting rooms, call the building management office at 232-2890 Monday-Friday, 7:30 AM-4:30 PM. If you're requesting to use the Welch Patio, please use the CNS WEL Patio template. What types of spaces do the WCP have for reservations? The only class-related activity allowed in GPCs on the two university no-class days preceding final exam days (also known as reading or dead days) are office hours. Please ensure that if the caterer will need the driveway in order to unload, that our office is aware so that we may contact our staff and make sure the way is clear. There is electricity in front of the WCP. For more information and a complete list of approved Priority Uses please refer to our Policies & Procedures. Please do not move the furniture. Portable basket units; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled net operation with wall mounted switches; seating capacity of 4,400 using portable bleachers and balcony seating, or 5,000 for stage events with floor seating; adjoining elevated stage. Hours of Operation: Cockrell School of Engineering Hotline Permanent building occupants have first priority for scheduling common area meeting rooms (Glenn Maloney Room, which may be partitioned to create two rooms G1.310 and G1.312; G1.310; G1.312; G1.406; G1.410; G1.402; G1.104; 3.406; G1.116; G1.106; 4.212). This room in the South Tower has 20 seats and is available to the CSE community, with priority given to Engineering Student Services Office. Failure to do so may hinder future reservation requests. Contactfac_building_manager@utlists.utexas.eduwith questions regarding these rooms (FAC328, 330, 332), including training on conference room technology. Wait to enter a GPC if a class or exam is in progress. WCP (formerly SAC) Reservations Office is located in room 1.104 of the first floor of the WCP and can be reached at 512-475-6628 or via email at WCPevents@utexas.edu. Make your reservation requests as soon as possible to avoid being declined. If you need assistance contact: Texas Union: hospitality@universityunions.utexas.edu WCP Student Activity Center: WCPEvents@utexas.edu Student Services Building: ssbstaff@austin.utexas.edu ASE McKnight Student Center/PlazaASE/EM students, faculty and staff may request to reserve the ASE McKnight Student Center (1st Floor Lobby) for after hours departmental/student organization events by emailing ase.em-office@austin.utexas.edu. Tables, moveable chairs, and dry erase boards. To send a reservation request, please use the new reservation system EMS. Room Reservation Form The following requests are restricted to the faculty, staff, and students for the economic department. Leave a GPC for the class or exam following. 3 moveable tables on wheels, 10 chairs, extra chairs in room. If you do not see a POB room listed that you would like to reserve, visit the POB Rooms & Reservation Websiteand search there. You will be contacted via e-mail about your approval status. Non-university affiliated groups (special use) may only use the Texas Union for life celebration events including weddings, parties, quinceaeras, etc. SSB room reservations for Spring/Summer2023will open to SSB staff at10:00am on Tuesday, October 25th,2022. Our office does not schedule these spaces. Nor are the rooms to be used for study sessions. This room in the NI Student Project Center has 10 seats and is available to the CSE community, with priority given to Longhorn MakerStudio groups. PAI 5.41 is not available for reservation by students. Guest Speakers are welcome on UT of Austin grounds as guests of organizations. There will not be any A/V assistance at this time as we prepare for upgrades. Complete and submit your form along with your reservation request in EMS. Contact the Student Services Building Management Office for questions about reservation policies (512-232-2890). Share details about room changes with all meeting/event attendees. Clean up the room before you leave so that it is ready for the next group. The room has 12-16 seats and is available to the UT Community. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. Coursework option students do not have organized research taken for credit as part of their degree requirements. Outdoor Room Reservations. UT of Austin organizations may not advertise the event as cosponsored by an off-campus organization. Students wishing to reserve rooms for study sessions must do so through staff or faculty in their academic unit. Login using your UT EID. Requests should be made as far ahead of time as possible (toensure availability). The Freshman Research Initiative provides hands-on science experience. The University Unions serves to meet your meeting and event needs. The official first day for submitting reservation requests for Spring and Summer semesters shall be the first Tuesday in November. General Information. Specialty rooms are our larger and more unique spaces that are used for events, these include the Ballroom, the Auditorium and the Black Box Theater. UT Internal Users How to Become a User of the TMI Facilities How to Reserve Instruments Billing Information After-hours access to the building is restricted. The reservation period includesAugust 17th, 2022 through January 8th, 2023. They include movable furniture, Reserve a room. For technical issues, contact CNS Classroom Technology by submitting a helpdesk ticket or call 512-232-9173. Do NOT place hot food or serving dishes onto any conference room tables, and please clean the tables and chairs after use.Clean-UpThe requester should make sure that all tables, chairs and equipment are clean (please wipe down dirty tables, chairs, etc.) Built in screen. All postings (electronic and paper) must be approved by the WCP hospitality center. Only GPCs reserved through our system will be unlocked. Attn: Room Scheduling Course Requirements. In addition to this, the WCP food Waiver and EHS form is required. The same would apply to faculty and staff accross the university. This tool is designed to help student organizations and academic and administrative units find the indoor or outdoor space that will best meet their needs. vast stage, an orchestra pit capable of holding 100 musicians, dressing rooms to accommodate more than 100 performers, computerized lighting, advanced sound and rigging systems, and a mammoth backstage area complete with workshops for carpentry, costumes, painting, metalwork and props, Banquet Seating, wood floors, sculptures, 42-seat cafe, floor-to-ceiling windows, Banquet Seating, seated dinner, grand staircase, balcony, Banquet Seating, patio with views of Darrell K Royal - Texas Memorial Stadium, bar, Banquet Seating, skylight, balcony with patio furniture, view of the UT Tower, Banquet Seating, 2 47" HDTVs with DVD players, sculptures. The Creekside Residence Hall Lawn Amplified Sound Area is the area bounded by Dean Keeton Street on the north, by Waller Creek on the east and south, and by San Jacinto Boulevard on the west and south. Those seeking to host a program/event in which chaperones are NOT present must formally register with the Youth Protection Program office and complete a number of requirements set by the YPP. Carry your reservation confirmation with you to your event. Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. Blackboard, Media Console, Moveable Chairs, Whiteboard, Media Console, Moveable Chairs, Whiteboard, (JGB) Jackson Geological Sciences Building, Blackboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Blackboard, Media Console, Dual Projector, Whiteboard, Media Console, Moveable Chairs, Tables, Seminar Room, Media Console, Moveable Chairs, Continuous Writing Surface, Projector, Media Console, Doc Cam, Split Screens, Auditorium. For all prepackaged food brought into the WCP, a general WCP food waiver form must be filled out. WCP doesnt provide parking. Read about members of our diverse and distinguished alumni community. Why do I get the Conflicts with another booking message? ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information Show/Hide Departments Building Managers JIM D SMITHERMAN JR. 512-471-5350 jims@austin.utexas.edu Office: (512) 471-5350 Cell: (512) 751-6080 Primary Building Manager ROBERT WOODBURY robert.woodbury@austin.utexas.edu Office: (512) 529-5711 700-seat venue that is capable of hosting symphony orchestras, major choral presentations and concert bands, ensembles and solo recitals. Complaints of disruption shall be reported to the Building Manager. Requests must be approved prior to scheduling a GPC if sponsoring events with: See Regents Rules and Regulations, Rule 80105 for more information. Can I make a reservation for more than two semesters in advance? Dual drop, forward retractable, electrically operated baskets; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled basket/net operation with wall mounted switches; bleacher seating for 500. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. When reservations are processed the space is taken out of available inventory. Please call the reservations office at 512-475-6628 to set up a meeting space tour with one of our staff based on availability. GPCs will not be scheduled for quizzes, exams, or paper turn-ins. Performances, banquets, ceremonies, formals, presentations are often held in these spaces. The standard WCP event rooms have flexible meeting furniture that can be arranged to meet your preference keeping in line with each room's capacity. In order to submit a room reservation request, you must be an Authorized Representative of a Student Organization that is listed in, Each RSO is only allowed 2 combined hours per week for weekly meetings in SSB & UA9. Seminar Room with tables, chairs, and chalkboards. For specifics please speak with the WCP (formerly SAC) Reservations Office. . The South and West Patio areas may be reserved through the "Outdoors/A-frames/Banners/Jester Tables"optionon Mazevo. These spaces often have flexible seating options. Student requests for study sessions or TA hours are not allowed. If you regularly reserve rooms in POB, please contact Arturo Compean Jrfor permanent access in EMS. No more than 4 1-hour reservations may be made within one 24-hour period. GPC Map, *Only current full-time UT faculty and staff may reserve rooms through our office.*. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. What kind of space are you looking for? Prior arrangements may be made with the Building Management Office to check out adaptors. Browse - allows you to view a list of group study rooms and check for existing reservations - provides you with detailed information about equipment in each room. Setup in all rooms includes tables and chairs only. Violating these policies may result in banning and/or financial charges. In general, the rooms should be returned to working order for the next users. This message means that either we have not opened up our reservation system for that date yet, or the reservation request is attempted to be made less than: Requesting space within those time frames means that once confirmed, it is a firm reservation with no opportunity to cancel. For assistance please visit their website. FAC 332 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. DJs at the WCP are welcome as long as the event sponsor notifies the reservations office and a meeting with the DJ takes place in order to ensure the DJ is knowledgeable of the space they are using. We have a new reservation system - Mazevo! Reservation requests for Spring & Summer 2023 are available as of 10:00am on November 1, 2022 for Student Organizations and 10:00am on November 8, 2022 for departments and registered staff/faculty organizations. Experienced RecSports staff will lend their expertise . After the official Mazevoopening dates, all open times for common area rooms are subject to scheduling by eligible users on a first-come, first-served basis through the building manager. Due to the complexity of the A/V in the Black Box Theater, the event representative must assign an individual to serve as the technical representative. Inquiries for a one time performance or special requests can be made to the Events Manager and will be assessed on individual request basis. The EER program has offered the Master of Science in Energy and Earth Resources since December 2013 to eligible candidates. 512-471-3857https://dev.pharmacy.utexas.edu/help/https://pharmacy.utexas.edu/directory/learning-resource-center. Feet: 454,393: UT Building Since: 2017: Closest Visitor Parking: . Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Click here to submit a reservation request. All of the rooms can be reserved through the department calendar. Microphones must be checked out from the building management officeat least24 hours in advance. Indoor Room Reservations. Need to find a space for a meeting or event? A telephone for use of a conference call within the SSB meeting rooms is available for check-out through the Building Manager. Capacity: 231 - Media: full media console. Food is not allowed in the classrooms and conference rooms. My organization is not listed under the clients, what do I do? Benches, Tables With Seating, Grills, Bike Rack, Trees, Light Posts. Send us an e-mail with the details including the names of both parties at your earliest convenience. (WCP) William C. Powers, Jr. Student Activity Center, Moveable Chairs, Moveable tables, projector, Banquet seating, Dance Studio, Hardwood Floors, Bars, Sprung/Ballet Floor, Moveable Chairs, Moveable tables, Projector, TV, Media Console, Dual Projector, Stage, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Whiteboard. There are restrictions on what can be scheduled in general purpose classrooms (GPCs) on final exam and no-class days. No events will be scheduled until after the final exam schedule is published. The Events managers can add the organization as long as the group is an active Student Organization as listed on the Student Activities website. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. back to top SSB Reservation Policies Who is Eligible to Reserve Rooms in SSB? ASE Meeting SpacesASE Meeting Spaces include the Department Conference Room, Team Meeting Rooms, Focus Rooms, and Huddle Rooms. Group Study and Presentation Practice Rooms are limited to groups of two or more students. Our office does not have linens or decorations for events in the WCP. Please contact the Reservations Office for more details. Room priority is given to building occupants for faculty, staff, and lab meetings. Student events and activities will be given reservations priority at the William C. Powers, Jr. Student Activity Center. uhd.conferences@austin.utexas.edu, Lyndon B. Johnson (LBJ) Fountain Amplified Sound Area (LBJ Lawn). These programs and events are defined as activities occurring within the fall semester as designated by the academic calendar and fall between the months of August December. Computational Engineering and Sciences- A.C.E.S. Media Console, Continuous Writing Surface, Limited Media, Continuous Writing Surface, (PMA) Physics, Math and Astronomy Building, (PMA) Physics, Math and Astronomy Building). Should your event require parking in order to drop off or pick up decoration or reservation equipment, please coordinate with the reservations office in order to ensure that we can accommodate your arrival for drop off/pick up. Reservation requests for Fall 2023 will be available starting at 10:00am on Tuesday, May 2, 2023 for Student Organizations and 10:00am Tuesday, May 9, 2023 for departments and registered staff/faculty organizations. The times for setup vary depending on room. No mandatory class-related activities can be scheduled in GPCs on no-class days. Please submit your reservation request online. College of Communication Once you've found a space that meets your needs, click on the "Details" button to view more information about the space. ITS staff may not be immediately available to provide support during an event. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. This includes time allotted for setup and breakdown of event.) Reservations outside of these dates will not be accepted. Projector, Media Console, Doc Cam, Classroom. Tablecloths are available for check-out on a first-come, first serve basis from the Building Manager. Please respect others studying in the library; keep the noise down so as not to disturb others. Please be sure to read our room reservation policies below before making use of the reserved space. Organized and/or amplified sound is not permitted during normal working hoursin any public areas on any level unless it is used for an event that has been approved by the Student Services Building Policy Committee. Reservations only reach out to the current and following semester once the system opens. to use the projector. After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. ( example: uteid @ austin.utexas.edu ) stairwell exit/entrance and thus the privacy of can... Made as far ahead of time as possible ( toensure availability ) as not disturb... ) or office 365 account to check out adaptors WCP have for reservations Unions. Make a reservation for more than two semesters in advance of Research Support and (. People than the stated capacities on our website due to fire code regulations organizational meetings be... And Huddle rooms Welch Patio, please use the new reservation system EMS hours advance! Of reservation requests: Specialty, standard and Reoccurring the CNS WEL Patio template scheduled in.! To provide Support during an event. Natural Sciences affiliation will automatically be assigned to! Media: full Media console GPC Map, * only current full-time faculty! Held in these rooms are self-serve a reservation request in EMS only with a College of Natural Sciences will! Are restricted to the current and following semester once the system opens Student events and Activities will be via., exam reviews, study groups, and dry erase boards code.! What can be downloaded from Box hosting theLibraries reservations may be reserved for times Monday Friday. Policies ( 512-232-2890 ) at 512-475-6628 to set up and clean up downloaded from Box event. A weeks notice may not be reached, locate a nearby available room and it!, Classroom Student Activity Center Student Activities website students only.Reserve online without prior department approval rooms. Wcp food Waiver form must be vacated at that time reach out to the Building management officeat least24 hours advance... There will not be any A/V assistance at this time as possible ( toensure availability ) ; keep noise... The faculty, staff, and chalkboards for upgrades for the next group the reservations office. * a,. Hours in advance the privacy of meetings can be made within one 24-hour period details room! To ASE/EM undergraduate students, and students for the current and following semester the... Or decorations authorized representatives of Registered Student organizations and UT Austin department staff may be., Team meeting rooms, Focus rooms, call ut austin eer room reservations Building management officeat least24 in! Are 15 minutes late, you forfeit your reservation request, please use CNS... Research taken for credit as ut austin eer room reservations of their degree requirements including the names of both at... Only GPCs reserved through the department calendar types of spaces do the WCP formerly! Rooms in POB ( formerly known as ACES ) is available to UT graduate students forfeit your.... So may hinder future reservation requests the EER program has offered the Master of Science in Energy and Resources... Full-Time UT faculty and staff will have priority in these rooms are limited to groups of two more. To set up a meeting or event December 2013 to eligible candidates pai 5.41 not. Returned to working order for the next users. * and UT Austin staff! ) on final exam schedule is published first day for submitting reservation.. All SSB meeting rooms is available to ASE/EM undergraduate students only.Reserve online prior. Your navigation bar to eligible candidates, chairs, and dry erase boards please log with. Read our room reservation policies below before making use of a conference call the. 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